Invoicing Software Made for Contractors

Whether you bill progressively throughout the project or provide one final invoice upon completion, payment for your services is critical for keeping the business running. In most cases, general contractors will need to keep record of and submit all of the invoices that other contractors, subs, or suppliers have sent them in order to receive the cash to pay those invoices. These invoices also keep record of materials delivered and smaller jobs completed. Invoices are generally Retail Accounting straightforward bills from vendors or contractors on smaller jobs or residential projects.

• Most construction invoices also include a section for the client’s signature and for a signed record of authorized payment.
• Invoicing construction projects requires a lot of planning, detail, and communication from all parties.
• Contractors should include all approved change orders that are invoiced in the current billing cycle along with the payment application.
• The amounts of each change order should also be reflected in the schedule of values or continuation sheet.
• You can use an invoice management system to store all your customer contacts and documents securely in your account.
• A debit invoice is utilized to add a balance that a client owes after a raise or adjustment for the total cost.

Download the free template

A construction invoice is a vital document that outlines the details of work completed, materials used, and labor costs in a construction project. It serves as a formal request for payment and is crucial for maintaining transparent financial records between contractors, subcontractors, and clients. Choose an invoice template specifically designed for construction projects. The template will allow you to customize and include essential sections and project details. InvoiceOwl offers a range of free construction invoice templates with pre-built options.

What are the essential elements of construction invoices?

Accept contactless payments from your phone or with portable hardware. Keep your schedule organized by letting customers book appointments online. Upgrade and access advanced features that remove repetitive tasks from your to-do list and help bring your contracting business to the next level. Track the status of your invoices in one place so you always know what’s paid, unpaid, or past due. Set clear expectations with your customers with contracts they can sign electronically to prevent future disputes.

By business need

• One way to make it easier for your clients to pay you is to set up payment financing for them.
• For instance, who is sending the invoice, how big is the job, and what are the requirements for payment based on the prime contract.
• When invoicing labor, ensure you detail the hourly rates and tasks completed.
• As a part of the construction project, you must be wondering about how to bill your clients and how to keep track of your finances.

Invoice factoring gives you cash immediately, so you can hire more people, stock up on inventory, or take advantage of a new opportunity without stressing over unpaid invoices. Instead of waiting for customers to pay, you can construction invoice unlock that cash right away. Learn all you need to know about invoice factoring, including the benefits and a guide to how it works. Send your customers multiple service options from one estimate, so you can include a range of options to win customers of all budgets. Provide your customers with an estimate they can approve from anywhere. There are various ways construction professionals can generate invoices.

Features included to:

Whether it’s one bill at the end of the job or several smaller bills throughout its lifetime, these payments help the business keep the lights on, grow, and take on more jobs. Having a reliable, comprehensive construction invoice template gives your accounts receivable process the foundation it needs to make billing as smooth as possible. Keep your construction project running full force and ensure prompt payment with this easy-to-use construction job invoice template. In each construction-specific field, enter client contact information, details about the materials, the job date range, a description of work, a labor breakdown, recording transactions and any miscellaneous charges. The template will automatically calculate individual cost subtotals, as well as the total, at the bottom of the template.

• Get paid faster for your hard work with the free construction invoice template from InvoiceOwl.
• Use this easy-to-fill construction invoice form template to enter materials, labor, a description of work, and other details for accurate invoicing.
• This means that they can pay you in installments as the job progresses.
• This can help to reduce the burden of a client needing to make a single large payment all at once.
• You get your money upfront, meaning you can pay your bills, cover payroll, and still have enough left over to keep your business running smoothly.

Learn how Levelset can help you easily manage your lien rights on every project to ensure your payments are always protected. When it comes to breaking the invoice down into the nitty-gritty details, you’ll need to include a section for materials. Include a column for the description of the material, a column for the individual price, and a column for the quantity. Don’t underestimate the importance of including the date on your invoice template. The customer may see it as the mark of urgency, prompting them to pay sooner rather than later.

The contract labor invoice lets you request payments from your client with all the details of the hard work done and anchorage them to pay in a timely manner. If you sell parts and provide services, the parts and labor invoice template will get you paid faster. Charge your clients with a lump sum amount and hourly rate too in the same invoice to avoid confusion. Running a company successfully is a very difficult task and requires a lot of hard work. That is where a sample construction invoice will help you spend more hours doing what matters the most for your business. Personlizing your invoice templates will maintain your brand style and professionalism.

• Including an area on the template for project information seems basic.
• These invoices also keep record of materials delivered and smaller jobs completed.
• Luckily, Skynova’s range of templates — covering everything from invoices to receipts to job quotes — simplifies all your business and accounting needs.
• Choosing the right invoice design for you and your clients makes a great difference.
• Keep digital and physical copies of all invoices for future reference and tax purposes.
• The contract should provide details about the retainage percentage, which typically falls somewhere between 5–10%.

Our template is easy to use when creating a professional construction invoice. Follow the steps outlined below to produce an invoice that suits your company’s needs. Download our free invoice template for your construction project to get organized and stay on top of your cash flow now. When you submit a pay application with a detailed, clean, well-organized invoice, the general contractor or project owner will notice. They’ll likely respect your business more and are less likely to test your business acumen by dragging out the payment process. Download one of our pre-designed invoice templates and construction receipt templates and customize it to suit your business.